Security and Client Confidentiality
Security is Our Number One Concern
Lawscribe's sophisticated data security policy and stringent physical security measures ensure client confidential information remains uncompromised. LawScribe views the protection of its clients’ confidential information of the utmost importance. LawScribe was the first LPO to be accredited by a State Bar (California) to provide MCLE Ethics credit on the subject of the Ethical Implications of Legal Outsourcing. LawScribe is an industry leader in ensuring full compliance with the most rigorous IT and client data-protection standards.
Physical on-site security
- Formal ID required to enter premises
- Closed-circuit security cameras
- Personal communications or data recording devices are not permitted
- Proper destruction and storage of paper documents
- Handbags, purses, and phones are forbidden
Personal workstation preventative measures
- All removable drives are disabled from the domain controller
- Access to external internet protocols limited by the administrator
- Users only entitled to use their own specific log-in details
- Hard-to-guess passwords utilized by all employees
- Software installation is disabled except to system administrators
- System hardware configurations may only be changed by administrators
- Printing is disabled without prior authorization and clearance
- All incoming and outgoing mails are monitored on exchange server
- Attachments are filtered
- IMF is enabled in exchange server to control spam mails
- Organization’s email address for personal use is prohibited
- Different password for exchange server and web mail
Domain and file server
- Access to the servers and systems will be by individual username and password
- All users are allotted their corresponding folders under shared drives on server
- Periodic data backup is configured on the server
- All data transactions from file server are monitored and logged
Data Transfer Security
- Secured VPN tunnel (3DES encrypted) for server connectivity
- Clients access our secure FTP server with a confidential login
- FTP login information stored on a separate admin server
- Login information is changed routinely on a monthly basis
- Disaster recover and backup arrangements
- Backups performed at regular intervals throughout each day
- Encrypted backup data stored on secondary servers offsite to protect against hard
driver failure - Continuous backup power is delivered to each server to protect against outages
- Backup facility with full security and systems located within five miles of current
facility
Miscellaneous
- All internet traffic is firewalled with built-in antivirus, anti-spam
- Secure T1 line provided by VSNL/AIRTEL
- Servers from Dell and IBM
- 30 KVA centralized UPS system
- HP workstations with genuine Windows XP and MS Office 2003
- Back up solutions from HP